Aspen Pharma Group Job Vacancy for Accounts Payable Clerk And How to Apply

Overview

Provides day to day processing of accounts payable transactions for payment authorisation. Provides administrative and general operations support, filing, report preparation and query-handling services.

Responsibilities:

Accounts Payable Administration

• Receive, review and verify invoices
• Sort, code and match invoices and capture for payment in accordance with approvals framework
• Ensure payment terms are strictly adhered to
• Prepare payment requests and pay run schedules for approval
• Reconcile creditor accounts and accounts payable transactions
• Monitor accounts to ensure payments are up to date
• Forward remittance advice to suppliers
• Track expenses and prepare expense reports
• Assist with month-end closing and file all supporting documents

Query Resolution

• Maintain accounts payable filing system, follow up on missing documentation and ensure all documents are available
• Investigate and resolve invoice discrepancies and queries
• Check and confirm banking details with creditors
• Provide supporting documentation for audits

Operations Support

• Work within policies and procedures
• Plan and prioritise own daily and weekly tasks
• Provide information on resource requirements for work objectives
• Check own work for accuracy
• Use and report on the use of assets/ resources within the area of responsibility, in line with standard procedures
• Assist in gathering and capturing information for reporting
• Compile standardized reports and consolidate documents
• Communicate with employees and management, to assist and convey information
• Provide general office/ administrative support

Skills Required:

Background/experience

• 1 to 3 years experience in a financial administration environment
• Experience working with accounts payable
• 2-year diploma in a financial/ administration field

Specific job skills

• Computer literacy

Competencies

• Taking Action
• Meeting Deadlines
• Finalizing Outputs
• Capturing Facts